Privacy Policy

Effective Date: 01.01.2024

Welcome to Recrewty!

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://recrewty.com (the "Site"). Please read this policy carefully.

1. Information We Collect

a) Information You Provide to Us:

Name, email address, phone number, company name, job title
Messages or inquiries sent through our contact forms
Information submitted via job application forms or talent matching tools
Newsletter subscription preferences

b) Automatically Collected Data:

IP address, browser type, operating system, device type
Pages visited, time spent, referral sources
Collected via cookies, Google Analytics, and LinkedIn Insight Tag

2. How We Use Your Information

We may use your data for the following purposes:

To respond to inquiries or demo requests
To match candidates with job opportunities
To send relevant newsletters and updates (only with your consent)
To personalize your experience on our website
To analyze site usage through analytics tools
To optimize campaigns and advertising via platforms like LinkedIn Ads
To maintain records within our CRM (e.g. HubSpot or similar tools)

3. Marketing and Newsletters

If you subscribe to our newsletter, we will use your email to send you updates about our services, events, and relevant content. You can unsubscribe anytime by clicking the link in the footer of our emails or by contacting us directly.

4. Job Applications and Candidate Data

When you apply for a role via Recrewty:

We may collect your CV/resume, LinkedIn profile, contact information, and other career-related details.
Your data is stored securely and shared only with relevant employers based on your preferences and consent.
You may request deletion or access to this data at any time.

5. CRM and Data Management Tools

We use CRM systems (such as HubSpot) to manage relationships with clients and candidates. Your data may be stored within these systems for purposes such as:

Managing communication and follow-ups
Personalizing outreach based on your preferences or interactions
Tracking project or application progress

6. Analytics and Advertising

We use:

Google Analytics to understand how users interact with our website. This includes information about user behavior, location (general), and traffic sources.
LinkedIn Insight Tag to measure the effectiveness of LinkedIn ads and retarget website visitors.

You can control cookies via your browser settings or use opt-out tools provided by Google or LinkedIn.

7. Legal Basis for Processing

We rely on the following legal bases:

Your consent (e.g. for marketing)
Contractual necessity (e.g. job applications, service requests)
Legal obligations
Legitimate interest (e.g. improving our services and website)

8. Data Sharing

We do not sell your personal data. We may share it with:

Technology providers (e.g. hosting, analytics, CRM, email marketing)
Employers or partners (only with candidate consent)
Regulatory or legal authorities, if required by law

9. Your Rights

You have the right to:

Request access to your data
Request correction or deletion
Withdraw consent at any time
Object to processing or request data portability

10. Data Retention

We keep personal data only as long as necessary for the stated purposes or as required by law. You can request deletion of your data at any time.

11. Security

We apply industry-standard measures to protect your data. While no method is 100% secure, we continuously review and update our safeguards.

12. Third-Party Links

This site may include links to third-party websites. We are not responsible for their content or privacy practices.

13. Changes to This Policy

We may revise this Privacy Policy from time to time. Updates will be published on this page with a new effective date.

14. Contact Us

If you have any questions, concerns, or requests related to this Privacy Policy, contact us at:

Email: hello@recrewty.com

Address: Delaware is 838 Walker Rd., Suite 21-2, Dover, Delaware, 19904, County of Kent,

Privacy Disclaimer and Data Handling Addendum

This Privacy Disclaimer ("Addendum") forms an integral part of the Terms and Conditions ("T&C") governing the use of Recrewty.com (the "Platform") and applies to all Subscribers (account owners) accessing candidate data through the Platform.

1. Sensitive Nature of Data

The Subscriber acknowledges that the Platform processes and makes available sensitive personal data, including but not limited to the results of assessments, psychometric evaluations, aptitude tests, and potential analyses (the "Candidate Data"). Such data is confidential and subject to data protection obligations under applicable privacy laws.

2. Responsibilities of Recrewty (Platform Management)

Recrewty undertakes to implement and maintain appropriate technical and organizational measures to safeguard the security, integrity, and confidentiality of Candidate Data stored within its IT systems. This includes, but is not limited to, encryption, secure hosting, password protection, and access controls designed to prevent unauthorized access, cyberattacks, or data loss.

3. Responsibilities of the Subscriber (Account Owner)

The Subscriber is solely responsible for:

(a) Maintaining the confidentiality and security of Candidate Data once accessed through the Platform, including when such data is displayed onscreen, downloaded, or printed;
(b) Taking all reasonable and necessary measures to prevent unauthorized access to Candidate Data, including but not limited to securing physical and electronic media, limiting internal access to authorized personnel, and applying sound data handling practices;
(c) Recognizing that data breaches may occur through intentional disclosure (e.g., showing or distributing data to unauthorized third parties) or negligent acts or omissions (e.g., leaving printed materials unsecured, failing to log out of devices, or not preventing unauthorized viewing of screens).

4. Permitted Use and Authorized Access

Candidate Data shall be used solely for the legitimate and agreed-upon purpose of assessing candidates in the context of recruitment, selection, evaluation, or other forms of personnel assessment. Without the explicit and written consent of the candidate, the Subscriber shall not: Use Candidate Data for any other purpose; Share Candidate Data with any third party or unrelated internal departments. Authorized persons with access to Candidate Data are strictly limited to:

(a) The Subscriber (account owner);
(b) Employees or representatives of the Subscriber's organization who are directly and necessarily involved in assessment-based decision-making (e.g., members of an evaluation board, top managers responsible for selection decisions);
(c) The Candidate themselves, upon formal request for access to their own data.

5. Liability and Breach

The Subscriber acknowledges and accepts full responsibility for any unauthorized disclosure or misuse of Candidate Data arising from its own actions, omissions, or internal practices. Recrewty shall not be held liable for any breach or data leakage occurring after Candidate Data has been accessed or retrieved by the Subscriber.

6. Candidate Rights

The Subscriber agrees to respect the rights of candidates under applicable privacy laws, including but not limited to the rights of access, correction, and, where applicable, deletion of personal data, as defined in the Platform's Privacy Policy.

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